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AODesk HR v2.0 · Powered by Supabase
⚡ AODesk HR
Employee Information Form
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Form Submitted!
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Personal Information
Employment Details
Government IDs
Upload Requirements
📎 Click to upload files (PDF, JPG, PNG, DOC)
Your information is kept confidential and stored securely.
AODesk HR v2.0 · Powered by Supabase
⚡ AODesk HR
Vacation Leave Request Form
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Leave Request Submitted!
Your request has been sent to HR for approval. You can check the status using the Leave Status Checker link.
Your Information
Leave Details
Your request will be reviewed by HR. You will be notified of the decision.
AODesk HR v2.0 · Powered by Supabase
⚡ AODesk HR
Leave Status Checker
Enter Your Name
AODesk HR v2.0 · Powered by Supabase
⚡ AODesk HR
Employee Performance Evaluation
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AODesk HR v2.0 · Powered by Supabase
Dashboard
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HR
Admin
Total Employees
0
Active headcount
Present Today
0
–
On Leave
0
Approved leaves
Late Today
0
Past 9:00 AM
Attendance This Week
Leave Balance Overview
Today's Attendance Log
Employee
Time In
Time Out
Status
Hours
📅 Calendar View
📋 Daily Log
📊 Monthly Summary
✂️ Cutoff Report
📤 Import Biometric
LEGEND:PresentLateAbsentOn LeaveWFH/HolidayClick any date to see details
🔍
Employee
Date
Time In
Time Out
Break (min)
Hours
Status
Late (min)
Actions
Employee
Dept
Days Present
Days Absent
Days Leave
Late Count
Total Late (min)
Total Hours
—
—
–
Present Days
–
Absent
–
Late Instances
–
On Leave
Employee
Dept
Working Days
Days Present
Days Absent
Days Leave
Late Count
Total Late (min)
Total Hrs
OT Hrs
📤 Upload Biometric Excel File
Upload the Excel report generated by your biometric device. The system will auto-match employees by name and record their daily time in, break, and time out.
📊
Drop Excel file here or click to browse
.xlsx or .xls files from your biometric device
Column Mapping — tell us which column is which
💡 How It Works
1. Upload Excel with Name, Date, Time, Status columns.
2. Map columns — tell the system which column contains each field.
3. Auto-calculate — system groups punches by employee+date and calculates:
• Time In = First "Out" punch
• Breaks = All "C/Out" (out) and "C/In" (back) pairs
• Time Out = Last "Out Back" punch
• Work Hours = Total time - break time
4. Flags — system flags issues:
• 🚨 Overbreak if total break > 60 minutes
• ⚠️ Undertime if work hours < 8 hours
• ⚠️ Incomplete if missing Time In or Time Out
⚠ Duplicate check: Records already existing for an employee on that date will be skipped.
✏️ Click to edit: Click any row in the preview to manually fix incomplete or incorrect times.
Expected Excel Format Example
Name
Date
Time In
Break Out
Break In
Time Out
Santos, Maria
2025-05-01
08:02
12:01
13:00
17:05
Reyes, Jose
2025-05-01
09:15
12:00
13:05
17:00
Name format can be "Last, First", "First Last", or just the employee's name — the system will fuzzy-match.
Import Preview
MatchedFuzzy match – please verifyNo match – will be skippedDuplicate – will be skipped
Import Name
Matched Employee
Date
Time In
Break Out
Break In
Time Out
Hours
Break Min
Status
🔍
Name
Employee ID
Username
Client
Position
Status
Date Hired
Leave Balance
Web Clock
Actions
Calendar View
Leave Requests
Leave Balances
LEAVE TYPE:SickVacationEmergencyMaternity/PaternityPendingClick any date for details
Employee
Leave Type
From
To
Days
Reason
Status
Actions
📅 Monthly Leave Accrual
Employees earn 0.66 days of Vacation Leave per month after completing 1 year of service. Sick Leave is fixed (pending HR confirmation). Run accrual for a specific month to credit all eligible employees automatically.
Leave Balance Summary
SL = fixed | VL = 0.66/month accrual after 1 year | EL = fixed
Employee
Dept
Date Hired
Years
SL Balance
SL Used
SL Remaining
VL Accrued
VL Used
VL Balance
EL Balance
Actions
Profile Update Requests
Review and approve employee profile change requests
Employee
Submitted
Changes
Status
Actions
Loading profile updates...
Web Clock In/Out Logs
Monitor employee web-based attendance with GPS tracking
Employee
Date
Time In
Time Out
Break
Hours
Location Status
Actions
Loading attendance logs...
🔗 Employee Onboarding Form
Share this link with new or existing employees to fill up their personal information and upload requirements.
📅 Leave Filing Form
Share this link with employees so they can file a Vacation Leave request online. No login required.
🔍 Leave Status Checker
Share this link with employees so they can check if their leave request was approved by entering their name.
Required Documents Checklist
Employees will be prompted to upload these documents:
🔍
Name
Email
Client
Position
Submitted
Docs
Status
Actions
🔍
Employees
← Select an employee
Select an employee on the left to view their files.
Add Document
File content is stored locally in your browser. For large files, store externally and note the filename here.
Document Details
🛡 Admin Users
These are the users who can log in and manage AODesk HR. Each admin signs in with their email and password. Only existing admins can invite new ones.
Loading admins…
🔍
Applicant
Position
Client
Source
Applied Date
Status
Actions
🔍
Employee
Client
Evaluation Period
Evaluation Date
Overall Rating
Evaluated By
Status
Actions
✏️ Edit Attendance Record
Invite New Admin
An invitation email will be sent. The new admin will set their own password via the link in the email.
Change My Password
Log Attendance
Add Employee
Personal Information
Employment Details
Employee's designated start time
Total per cutoff period
Government IDs
Leave Entitlements
ℹ Accrual Policy: Employees earn 0.66 days/month of Vacation Leave after completing 1 year of service. Sick Leave is fixed (pending HR confirmation). Emergency leave is fixed. Accruals can be run from the Leave Balances tab.
Fixed entitlement (editable)
Accrues 0.66/month after 1 year
Fixed entitlement
Additional Information▼
Dependents▼
📤 Import Employees
📄
Upload Employee Excel File
Supports .xlsx, .xls, .csv files
📋 Map Your Columns to System Fields
Match your Excel columns to the employee fields below. Required fields are marked with *
Name
Email
Date Hired
Status
Validation
Employee Profile
Leave Request
Employee Form Preview
Employee Information Form
Please fill in all required fields accurately. You may also upload your documents below.
Upload Requirements
Required Documents
Check the documents employees must upload via the form link.
Form Submission Details
⚡ Employee Information Form
Please fill in your information completely and accurately.
Personal Information
Employment Details
Government IDs
Upload Requirements
📎 Click to upload files (PDF, JPG, PNG, DOC)
Add Applicant
Personal Information
Application Details
Background
CV / Resume
PDF, Word, or image files. Max 5MB — stored securely.
Applicant Profile
CV Viewer
Add Evaluation
Performance Ratings
Rate each area: 5 = Outstanding, 4 = Very Satisfactory, 3 = Satisfactory, 2 = Needs Improvement, 1 = Unsatisfactory
Overall Average Score
–
Comments & Recommendations
Evaluation Details
Profile Update Request
Link Leave to Employee
This leave request was submitted via the public form. Please select which employee this belongs to: