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HR
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Total Employees
0
Active headcount
Present Today
0
–
On Leave
0
Approved leaves
Late Today
0
Past 9:00 AM
Attendance This Week
Leave Balance Overview
Today's Attendance Log
| Employee | Time In | Time Out | Status | Hours |
|---|
📅 Calendar View
📋 Daily Log
📊 Monthly Summary
✂️ Cutoff Report
📤 Import Biometric
LEGEND:
Present
Late
Absent
On Leave
WFH/Holiday
Click any date to see details
🔍
| Employee | Date | Time In | Time Out | Break (min) | Hours | Status | Late (min) | Actions |
|---|
| Employee | Dept | Days Present | Days Absent | Days Leave | Late Count | Total Late (min) | Total Hours |
|---|
—
—
–
Present Days
–
Absent
–
Late Instances
–
On Leave
| Employee | Dept | Working Days | Days Present | Days Absent | Days Leave | Late Count | Total Late (min) | Total Hrs | OT Hrs |
|---|
📤 Upload Biometric Excel File
Upload the Excel report generated by your biometric device. The system will auto-match employees by name and record their daily time in, break, and time out.
📊
Drop Excel file here or click to browse
.xlsx or .xls files from your biometric device
Column Mapping — tell us which column is which
💡 How It Works
1. Upload Excel with Name, Date, Time, Status columns.
2. Map columns — tell the system which column contains each field.
3. Auto-calculate — system groups punches by employee+date and calculates:
• Time In = First "Out" punch
• Breaks = All "C/Out" (out) and "C/In" (back) pairs
• Time Out = Last "Out Back" punch
• Work Hours = Total time - break time
• Breaks = All "C/Out" (out) and "C/In" (back) pairs
• Time Out = Last "Out Back" punch
• Work Hours = Total time - break time
4. Flags — system flags issues:
• 🚨 Overbreak if total break > 60 minutes
• ⚠️ Undertime if work hours < 8 hours
• ⚠️ Incomplete if missing Time In or Time Out
• ⚠️ Undertime if work hours < 8 hours
• ⚠️ Incomplete if missing Time In or Time Out
⚠ Duplicate check: Records already existing for an employee on that date will be skipped.
✏️ Click to edit: Click any row in the preview to manually fix incomplete or incorrect times.
Expected Excel Format Example
| Name | Date | Time In | Break Out | Break In | Time Out |
|---|---|---|---|---|---|
| Santos, Maria | 2025-05-01 | 08:02 | 12:01 | 13:00 | 17:05 |
| Reyes, Jose | 2025-05-01 | 09:15 | 12:00 | 13:05 | 17:00 |
Name format can be "Last, First", "First Last", or just the employee's name — the system will fuzzy-match.
Import Preview
Matched
Fuzzy match – please verify
No match – will be skipped
Duplicate – will be skipped
| Import Name | Matched Employee | Date | Time In | Break Out | Break In | Time Out | Hours | Break Min | Status |
|---|
🔍
| Name | Employee ID | Username | Client | Position | Status | Date Hired | Leave Balance | Web Clock | Actions |
|---|
Calendar View
Leave Requests
Leave Balances
LEAVE TYPE:
Sick
Vacation
Emergency
Maternity/Paternity
Pending
Click any date for details
| Employee | Leave Type | From | To | Days | Reason | Status | Actions |
|---|
📅 Monthly Leave Accrual
Employees earn 0.66 days of Vacation Leave per month after completing 1 year of service. Sick Leave is fixed (pending HR confirmation). Run accrual for a specific month to credit all eligible employees automatically.
Leave Balance Summary
SL = fixed | VL = 0.66/month accrual after 1 year | EL = fixed
| Employee | Dept | Date Hired | Years | SL Balance | SL Used | SL Remaining | VL Accrued | VL Used | VL Balance | EL Balance | Actions |
|---|
Profile Update Requests
Review and approve employee profile change requests
| Employee | Submitted | Changes | Status | Actions |
|---|---|---|---|---|
| Loading profile updates... | ||||
Web Clock In/Out Logs
Monitor employee web-based attendance with GPS tracking
| Employee | Date | Time In | Time Out | Break | Hours | Location Status | Actions |
|---|---|---|---|---|---|---|---|
| Loading attendance logs... | |||||||
🔗 Employee Onboarding Form
Share this link with new or existing employees to fill up their personal information and upload requirements.
📅 Leave Filing Form
Share this link with employees so they can file a Vacation Leave request online. No login required.
🔍 Leave Status Checker
Share this link with employees so they can check if their leave request was approved by entering their name.
Required Documents Checklist
Employees will be prompted to upload these documents:
🔍
| Name | Client | Position | Submitted | Docs | Status | Actions |
|---|
🔍
Employees
← Select an employee
Select an employee on the left to view their files.
Add Document
File content is stored locally in your browser. For large files, store externally and note the filename here.
Document Details
🛡 Admin Users
These are the users who can log in and manage AODesk HR. Each admin signs in with their email and password. Only existing admins can invite new ones.
Loading admins…
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| Applicant | Position | Client | Source | Applied Date | Status | Actions |
|---|
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| Employee | Client | Evaluation Period | Evaluation Date | Overall Rating | Evaluated By | Status | Actions |
|---|